Plan, build and deliver engaging school trips with ease. Then Explore with confidence.
uGroop simplifies group travel for schools and tour promoters by streamlining planning, documentation, and communication. It centralises information, manages itineraries, and ensures everyone stays informed and connected.
built for groups
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A content management platform designed to simplify travel planning and enhance teamwork.
uGroop brings all your travel planning tools and content together in one efficient platform! Craft exciting itineraries, sprinkle them with multimedia magic, and showcase your trips to wow parents and students. With robust features for managing passenger details and parent communication, uGroop keeps everyone in the loop and confident throughout the adventure.
Smart itineraries: Navigate your trip with clarity
Design your itinerary with flair and fun! Explore rich content, including an overall tour map, daily maps, and AI guides that engage and inform. Seamlessly see the who, what, when, where, and how for each activity, giving you a clear snapshot of every day. This rich data enhances your travel experience and boosts safety by keeping everyone well-informed and prepared.
Easily view activity locations, plot routes with precise timings, and uncover nearby gems or services to supercharge your group’s adventure. It's like having a bird’s-eye view to keep you on track and minimise planning slip-ups.
Trip Collaboration: everyone on the same page
Real-Time Collaboration
With uGroop, everyone can join in! Multiple people can work on the same itinerary at the same time, so everyone's always in sync. Updates happen in real-time, making sure there's no mix-up about which version is the latest.
Single Source of Truth
By centralising all information in one place, uGroop makes outdated documents a thing of the past. Team members always have access to the latest data, reducing the chances of errors and misunderstandings.
Efficient Communication
Stay in the loop with notifications—team members are instantly informed of any itinerary changes. The built-in group chat and daily commenting features make it easy to focus on planning issues and people's queries. Everyone remains on the same page, ensuring smooth and effective communication.
Improved Decision-Making
Having the latest and most accurate information quickly available leads to better decisions, especially if things go off track. uGroop minimises the risk of relying on outdated or missing data, preventing poor choices and inefficiencies
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Student Records: integrated into your itinerary
Immediate Access to Critical Information: In an emergency, having accurate and current medical details, allergies, medications, dietary requirements and plans can be lifesaving. It ensures that the right care and attention can be provided without delay.
Efficient Communication: Up-to-date contact information allows for quick communication with parents or guardians. This is essential for informing them about the situation and coordinating any necessary actions.
Accurate Decision-Making: Having the latest information helps tour organisers make informed decisions. Whether it's a medical emergency or a logistical issue, accurate records ensure that the best possible decisions are made swiftly.
Enhanced Safety and Security: Knowing the specific needs of each student enhances overall safety and security. It helps in managing the group effectively and ensuring that all students are accounted for and safe.
Preparedness for Unforeseen Events: Emergencies can be unpredictable. Having comprehensive and current records means being better prepared to handle any situation that arises, minimising risks and ensuring a smoother response. By having easily accessible and up-to-date student records, tour organisers can provide a safer, more efficient, and well-coordinated response in case of any emergencies.
Archive: The itinerary becomes a permanent archive of the complete tour in case future reference is required.
Tour Promotion
Easily boost your tour visibility by sharing directly on social media or via email.
Moreover, you can embed customisable iframe settings on your website or intranet for seamless integration with uGroop. This maximizes visibility and engagement, making it easier for your audience to access and share your tour information
Directly capture people's interest registrations or record bookings through custom forms, ensuring all your records are seamlessly organised in one place
Explore more features.
No matter if your travel plans are occasional or frequent, spanning various educational fields or year groups, uGroop equips you with the tools to design captivating and detailed itineraries. Opt for uGroop to fully leverage the benefits of streamlined travel content and collaborative planning.
And, a real timer saver, booking emails will automatically convert to events directly in the itinerary.
Who is it for ?
uGroop is tailor-made for educators, school administrators, visit coordinators, group leaders and adventure planners who are dedicated to providing rich and safe educational experiences for students and travellers.
DataPilot is designed for a diverse audience, including startups eager to harness data for growth, medium-sized companies aiming to optimise operations, and large enterprises managing complex data across multiple departments.
Select the plan that fits
Explore our pricing plans and find a plan that aligns with your goals. Get started with a free trial and scale as your business grows.
Perfect for small teams looking to explore the basics of group tour planning without any commitment.
Unlock the power of collaboration
Unlock the power of collaboration
Unlock the power of collaboration
Unlock the power of collaboration
Suits larger organisations or site licencing including support and bespoke requirements.
Frequently Asked Questions
Do you have any questions about uGroop?
We’ve compiled answers to the most common inquiries to help you get the most out of our platform. Explore the FAQ to find quick solutions and helpful insights.
Do students and parents have to pay extra to access uGroop?
No, with a uGroop paid monthly or yearly subscription, parents and relatives get free access and use no matter how many student tours are involved.
Can I use uGroop for my personal trips?
You can sign up for an organisation account or a personal one. If you go with an organisation account, you’ll still get your own personal workspace. This is a handy spot to plan trips before sharing them with your team, or to plan getaways with family and friends.
Can I use uGroop for free?
Yes! Our Starter Plan is completely free and provides essential planning tools, limited collaboration, and real-time updates to help you get started.
What are the limits on tours?
There are no limits on the number of tours you can have with uGroop. You can join or create as many itineraries as you like. Additionally, there are no restrictions on the number of students and family members who can view a tour, the number of daily activities, or the overall tour total. For optimal response efficiency, tour length is limited to 50 days.
Can I upgrade or downgrade my plan anytime?
Yes, you can change your plan at any time directly from your account settings. Downgrades will take effect at the end of your current billing cycle.
Is there support available for troubleshooting?
Yes, uGroop offers comprehensive support to ensure you have the best experience possible. Here are some of the support options available:
Online Help: Built into the uGroop app, available on all pages. You can send a message, chat if support is online, or access the uGroop help library.
Regular Updates: The uGroop app is updated every 7-10 days to ensure you have the latest software.
Priority Issue Resolution: Critical issues under uGroop's control are actioned with the highest priority to prevent any disruption in using the app.
Contact Options: You can get in touch with the uGroop team through their contact page.
Start your Free Trial Today
Experience the full potential of uGroop with a free trial. Join other travel and tour providers in transforming their workflow with time-saving insights. Please complete the short form and we will get back to you with your credentials and details.
